CRICKLADE DEVELOPMENT FOUNDATION
This Privacy Notice applies to information we (Cricklade Development Foundation Limited, ‘The Society’) collect about individuals who interact with our organisation, regardless of how the information is collected. It explains what personal information we collect and how we use it.
It is important that you read this privacy notice so that you are fully aware of how and why we are using your data. If you have any comments or questions about this notice, please feel free to contact us at firstname.lastname@example.org
1. Personal data that we process
The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.
|Purpose||Data (Key Elements)||Basis|
|Enquiring about our organisation and its work||Name, email, message||Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect|
|Subscribing to email updates about our work||Name, email||Consent - you have given your active consent|
|Signing up as a supporter||Name, address, email||Consent - supporters who have expressed an interest in becoming a member, or pledged their support in some other way|
|Signing up as a member||Name, address, telephone, email, bank details||Compliance with a legal obligation - the Society has a legal obligation to maintain a register of members, inform members of general meetings, and participate in elections and special resolutions. Performance of a contract – the Society has a contract with members as shareholders in the Society, and matters associated with that shareholding|
|Website functionality||Website activity collected through cookies||Legitimate interests - it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect from the website|
|Acting as a director of the Society||Name, address, telephone, email, date of birth.||Compliance with a legal obligation - the Society has a legal obligation to maintain a register of directors, complete returns to the Financial Conduct Authority and file Company Tax Returns.|
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
2. How we use your data
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy. For example, we may use your personal information to:
- Respond to enquiries you send to us;
- Where you have specifically agreed to this, send you newsletters or other updates by email relating to our work which we think may be of interest to
- To maintain a private register of members and for posting notices regarding the activities of the Society
- To complete and file returns required by the Financial Conduct Authority and/or the Inland Revenue.
3. When we use your data
We will only pass your data to third parties in the following circumstances:
- You have provided your explicit consent for us to pass data to a named third party;
- We are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third-party data processors; or
- We are required by law to share your data.
In addition, we will only pass data to third parties outside of the European Union where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.
Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
4. How long we keep your data
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Where data is collected on the basis of consent, we will regularly review consents to check that the relationship, the processing and the purposes have not changed. We have processes in place to renew consent at appropriate intervals.
5. Rights you have over your data
You have a range of rights over your data, which include the following:
- Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails).
- You have the right to ask for rectification and/or deletion of your information.
- You have the right of access to your information.
- You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us by emailing email@example.com or by writing to us at: Cricklade Development Foundation Limited, Cricklade Town Hall, Cricklade, SN6 6EA.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. Furthermore, we may not be able to delete data if this is in conflict with our legal requirements as a Community Benefit Society. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible whilst continuing to meet our legal obligations.
A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences, or counting the number of people looking at a website.
Where cookies are used to collect personal data, we list these purposes in section 1 above, along with other personal data that we collect.
However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Google Analytics for this purpose.
Google Analytics generates statistical and other information about website usage by means of cookies,
7. Changes to this policy